Admin Assistant

Job Detail

  • Experience 2 Years
  • Industry Manufacturing
  • Qualifications Nitec

Job Description

The Administrative Assistant is responsible for raising purchase orders and maintaining procurement records. He/She also assists in contractor selection by collating procurement specifications and tender bids received from suppliers. He/She possesses good interpersonal and time management skills, displaying ability to communicate well with suppliers and his colleagues. He/She is meticulous, an adept multi-tasker and able to react well to dynamic changes in the work environment.


1. Develop procurement plan

– Support organisation’s procurement activities based on established product specifications and customer needs.

– Assist in establishing working level relationships with organisational network and external vendors for optimal procurement transactions.

2. Manage selection process

– Support data collection on suppliers that fulfil procurement requirements

– Draft proposal requirements and/or procurement specifications.

– Consolidate list of suppliers in accordance with organisation’s selection processes.

3. Manage procurement & warehouse activities

– Initiate and track statuses of inventory with organisational procedures

– Administer receipt of products in accordance with procurement/warehouse requirements and quality assurance processes.

– Assist in audit of documentation and contract terms required for trade transactions.

– Support sales and finance departments to process payment.

4. Support application initiatives

– Operate new technologies, electronic tools and devices.

– Apply latest technology implementation to improve operations in own work areas.

– Provide assistance in ongoing review of records and information to determine the effectiveness of work processes and procedures.

– Support continuous work improvement activities and performance improvement strategies.


· At least GCE “O” level certificate or equivalent

· Demonstrate ability to handle work professionally, independently and efficiently.

· Possess effective organizational and follow-up skills, paying attention to details.

· Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.

· Knowledge in MS Office applications.

Required skills